E-mail Archiving

More and more organizations are realizing the benefits of off-site email archiving. In the past, cost and complexity have been a barrier, particularly for smaller organizations, but now enterprise e-mail archive is easily implemented, highly cost-effective and nearly or completely maintenance-free.
E-mail archiving through Blue Oak Technology Solutions is:

Flexible --

  • Choice of archive retention policies, from three months to ten years
  • Fully customizable email retention and deletion policies
  • Delegated access controls allow for message access by auditors or other authorized personnel

Secure --

  • 256-bit encryption of all archived messages
  • All messages are stored on redundant systems at no less than two geographically distributed data centers
  • Checksum verification ensures that all messages are successfully archived
  • Messages are stored as read-only, with their original contents and metadata fully protected
  • Legal Hold allows retention of messages past their normal retention date

Easy to Use --

  • Search mechanism allows administrators and customers to quickly find relevant messages, based on date, sender, recipient, subject, body text, attachment contents and other criteria
  • Message tagging allows messages to be categorized for export or for subsequent reference
  • Simple and clean user interface - no training require

Try us out: Free 30-day trial of E-mail Archive Service


Why e-mail archiving should be a consideration:

  • Offloading Email Infrastructure
    The ever-growing volume of email puts more and more strain on an organization’s email infrastructure. MailArchive relieves the burden on groaning e-mail infrastructures, removing or delaying costly investments in hardware upgrades and saving the maintenance headaches of reliably maintaining important e-mail.

  • Preserving Intellectual Property
    E-mail contains some of the most valuable information within an organization, providing a record of internal and external communications across the company over a period of years. MailArchive’s advanced easy to use search mechanisms, along with manual or automatic tagging of messages, makes it simple for customers to find the information they are looking for.

  • Meeting Regulatory Requirements
    For many organizations, government or industry regulations require the retention of email communications for years. MailArchive helps meet these requirements with message retention for up to 10 years, customizable retention policies, tamperproof storage and full audit logs.

  • Built-in Availability
    The cloud-based, geographically distributed infrastructure of MailArchive means that if disaster strikes, your valuable e-mail history isn’t threatened. Messages can be exported from the archive service in EML, MBOX, or PST formats.

  • Preparing for Disputes
    When disputes or litigation occur, having a verifiable archive of e-mail communications is often critical in proving who said what and when. The MailArchive Legal Hold feature allows selected messages to be retained past their normal retention period in order to meet legal preservation needs.

 

Read White Papers:

White paper-GFI-Need for Archiving pdf

Demo-slide show-GFI-archiving ppt

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